Preserving Time Project--preservingtime.org
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goodbadterrible-ptime.pdf
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More on Archiving:
The Good, The Bad and The Terrible--


The Good:

Acid-free, Archival Supplies:
• “Good” Plastics (polypropylene, polyethylene, polyester/ Mylar); Page Protectors, Art Portfolios, Sleeves, Protective Boxes
• Albums, Folders and Boxes
• High Quality, Acid-free Paper not from a recycled source
• Use Proper Pens, Pencils and Adhesives; Laser Printing (Do NOT USE Ink-Jet Ink)

Prevent Further Damage:
• Unfold ALL Papers
• Remove Everything from Envelopes and Other Packaging
• Unfold Fabrics—Store Rolled or with Creases Padded

Stored:
• Away from Heat
• Away from Light
• Away from Water and Humidity
• In an Archival Manner and Container
• Without stress on the item (example: Fragile papers encapsulated and stored in a flat file) 

Digitized:
• Documents Scanned
• Photos Scanned
• Artifacts Photographed

Identified:
• All Archived Items are Identified with All Know Information
• As Far as Possible—Everyone in Photos is Identified 

Organized:
• Ask:  Could someone else locate or return an item in my organization system?
• Keep Your System SIMPLE
• Use Labels Made with Permanent Adhesive 

Some Suggested Supplies:
More links at:  http://www.preservingtime.org/photos-and-stories.html

Picture
Art Portfolios (I prefer the Itoya brand) are an excellent way to archive original documents.  They are especially useful for odd size and thicker items (See photo of LARGE Portfolio below).   The Art Portfolios come in various sizes and a variety of page counts.  I purchase them from Dick Blick:  http://www.dickblick.com/products/itoya-i-series-art-profolios/​_   I use the spine insert as a template to create my title and contents for the book.  The file hanging bars are secured to the title paper with clear packing tape before inserting the title back in the spine of the book.

Picture
Picture

For all those smaller photos--

Picture

  • I use photo boxes made by Iris to hold photos that are  4 by 6 or smaller.  I use archival flat bags to further protect the photos.  I label each photo box to show the contents.  (Make sure the label has a permanent adhesive.)  I also label the flat bag with important information using an archival film marking pen.  The Iris photo boxes are available many places including Hobby, Office and Fabric Stores.  Search using "Film Marking Pen" to locate these pens.  
  • These boxes work well to store other small memorabilia such as jewelry, watches, ID badges and Back-up Digital Media.
  • The bags are also available from a number of locations.  They vary greatly in price for the same quality bag.  Go to one of these sites to get an idea of what is available and then search again:  http://www.bagsunlimited.com/  or   http://www.uline.com/BL_107/2-Mil-Industrial-Poly-Bags or http://www.gaylord.com/listing.asp?H=3&PCI=128085 or  http://www.bagsandbowsonline.com/shopdeluxe/home/home.jsp
  • For Bags in Quantity:  http://nupackaging.com/products.php

The Bad:

“Bad” Plastics:
• Acetate
• Vinyl, PVC

Magnetic Albums—even those that say they are acid free

Lamination--even if it says it is acid-free (Note: Don’t try to remove lamination!)

Not Removing Items from Un-Safe, 
Un-Protected Environments


Non-archival Supplies:
• Staples, Paperclips, Bulldog and Binder clips, Rubber Bands
• Almost all Tapes—Masking, Cellophane, Strapping, Duct, Electric…etc.
• Paper that is Folded and/ or Still in Envelopes
• Envelopes with Metal Clasps

Non-archival Methods:
• Cutting a Polaroid Photo
• Not Sleeving a Polaroid
• Storing in Wood Containers or Non-Acid-Free Cardboard
• 3D Memorabilia (flowers, baby teeth etc.) Damaging Other Items
• Handling Items with Unclean Hands (There is controversy about using gloves)

The Terrible:

  • Not Scanning or Photographing Family Photos and Heirlooms
  • Not Identifying and Dating Photographs (as far as possible)
  • Not Backing Up Digitized Computer Files and Keeping Current with Technology
  • Not Sharing Family History with Other Family Members
  • Not Caring About Preserving Family Heirlooms and Stories
  • Not Taking Advantage of Opportunities to Gather Family History or Interview Relatives Before it is TOO Late
  • Getting So Stressed You Do Nothing to Protect Your Family History—Just Do the Best You Can!
  • Don't let preserving memories get in the way of making new memories.
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  • Home
  • Handouts
    • Archiving and Preservation >
      • Preserving Family Treasures
      • SAVE THE BOX
      • What do I DO with the STUFF?
      • Personal History Debate/ Laying Out Page
      • Avoiding Digital Disasters
      • Clues to Identifying Photos
      • Gathering THE STUFF
      • Interviews
      • Photo Organization
      • Memory Jogger ?s for Writing Personal Histories
      • More on Archiving--The Good, The Bad and The Terrible
      • Scanning Photos and Documents
    • Journaling in a Jiffy
    • Secrets/ Not Overwhelmed by Family History
    • Beginning Research Checklist
    • Evaluating Information
    • Family History: 15 Minutes at a Time
    • Going Digital with your Genealogy
    • Limiting Internet Searches
    • Ordinances Ready as a Starting Point
    • Organize to Fit the Way YOU Think
    • Personal Research Toolbox
    • Family History Notetaking
  • Web-site Project
    • Top Favorites
    • General Sites
    • Cemeteries/ Death Records
    • Census
    • Immigration, Emigration and Migration Records
    • Land Records- United States
    • LDS Websites
    • Libraries
    • Location Specific >
      • United States
      • State Specific
      • Other Countries
    • Maps/ Address & Phone Numbers
    • Military Records
    • Newspapers
    • Other 'Web-Site Projects'
    • Search Engines
  • Toolbox
    • Good to Know Basics >
      • Good to Know-Basics
      • Finding YOUR Best Place to Work
      • Census Records
      • Clues--Finding Missing Family
      • Computer and Tech Basics
      • OCR & Online Searches
      • Ocupsyshun Census Taker
      • Relationship Chart
      • Research Checklist
    • FamilySearch.org >
      • Good To Know-FamilySearch
      • Tree Connect: Adding Sources from Outside FamilySearch
      • Browse Records-FamilySearch
      • Find/ Add People in FamilySearch
      • No Image? Maybe There Is One
      • RelativeFinder.org
    • Apps & Links >
      • BYU Family History Labs
    • Reference Article Links
    • SPECIAL EVENTS INFO: >
      • 2020 Handouts
      • 2019 Fair Handouts
      • 2018 Fair Handouts
    • Getting Started for True Beginners
    • Consultants >
      • Strengthen Teaching Skills
    • Teaching Tools
    • Save the Box
    • Scanning, VHS and Cassette Tapes
    • Handwriting Helps
  • Photos and Stories
    • Scanning Multiple Photos/ Same Time
    • Scanner Hints
  • Charts and Blank Forms
    • Relationship Chart
  • Articles, Tutorials & Classes